1. Name:
The Group shall be known as the Cotswold Line Promotion
Group (hereinafter called "the Group").
2. Aims:
The aims of the Group shall be:
(i) to encourage the fullest possible use of the Cotswold Line (Oxford - Hereford
line).
(ii) to safeguard the future of the Line and promote improvements in rail passenger
services and in bus feeder services to and from railheads.
(iii) to publicise the Line both within and outside the Cotswold area.
(iv) to hold regular meetings with Train Management.
3. Membership:
Membership of the Group is open to anyone interested in its aims, whose application is
approved by the Committee.
Life membership is available at 25 times the individual rate.
4. Financial Year:
The financial year of the Group shall run from 1st April to 31st March.
5. Annual General Meeting:
An Annual General Meeting shall be held in April or May of each year.
At least three weeks’ notice shall be given in writing to members.
The business of the Annual General Meeting shall include receiving a report and an audited
statement of accounts, the election of officers and committee members and the appointment
of an auditor.
The quorum for the Annual General Meeting shall be 25 members in addition to those
officers and committee members who are present.
6. Officers and
Committee:
The Annual General Meeting shall elect a Chairman, a Secretary, a Treasurer and up to sixteen other committee members.
The Committee shall appoint such other officers as may be necessary.
Nominations for officers and committee members, which must be received by the Secretary in
writing not less than seven days before the date of the Annual General Meeting, must be
countersigned by the nominee.
The Committee shall have power to co-opt up to three members during any year, such
co-options to be effective for that year only.
The quorum for committee meetings shall be 6.
The officers and committee members shall be entitled to be indemnified out of the assets
of the Group in respect of any liability incurred by them in good faith on behalf of the
Group.
7. Subscriptions:
The amount of the annual subscription shall be fixed at each Annual General Meeting.
8. Bank Account:
The Group shall maintain a bank account. Cheques drawn on the account shall be signed
by any two of the following: Chairman, Treasurer, Secretary and Membership Secretary and
any other duly authorised committee member.
9. Special General
Meetings:
A Special General Meeting shall be called when deemed necessary by the Committee or at the
request, in writing, and stating the nature of the business to be discussed, of not less
than ten members of the Group.
At least twenty-one days’ notice in writing and stating the nature of the business to
be discussed shall be sent to members.
Only the business specified shall be transacted.
The quorum for any Special General Meeting shall be 25 members in addition to those
officers and committee members who are present.
10. Amendments to the Constitution:
No new rule shall be made nor shall any of the rules contained herein be amended or
rescinded without the consent of two-thirds of the members present at an Annual General
Meeting or Special General Meeting of which due notice has been given specifying the
intention to propose such new rules, amendments or rescissions.
11. Dissolution of the Group:
If it is agreed by not less than two-thirds of the members present at an Annual General or
Special General Meeting, of which not less than twenty-one days’ notice has been
given in writing by the Secretary specifying the intention to propose it, that the Group
shall be dissolved, the funds of the Group, after all debts have been settled, shall, at
the discretion of the Committee, be devoted to a purpose consonant with the aims of the
Group
Constitution of the Cotswold Line Promotion Group
(Including amendments made up to the Annual General Meeting held on 12th May 2007).
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